3 Ways Organizations Can Ensure Data Protection

An increasingly pressing issue as more data breaches surface in recent times

Data protection is becoming a crucial success factor for organizations. Those who implement certain fundamental principles have already gained a major advantage.

Whether it is everyday tasks or business operations, sensitive data is being increasingly stored online. While that has improved many processes, it has also made us vulnerable to data breaches. In fact, various reports have shown that data breaches have been increasing every year across the globe. Consequently, it has become crucial for organizations to ensure that their IT security infrastructure and protocols are robust enough to protect their data.

When confidential data such as user records, business secrets, and intellectual property are stolen, companies not only suffer financial loss but also lose the trust of their valued customers. As such, data privacy is a key issue that individuals, businesses, and governments alike have to treat seriously. That’s why in Singapore, for example, an annual Data Privacy Day is held to inspire dialogue on the importance of data protection. More importantly, many countries are beginning to codify data privacy and security into their laws - with the European Union’s General Data Protection Regulation (GDPR) and Singapore’s Personal Data Protection Act (PDPA) being prominent examples.

As such, here are 3 ways organizations can improve their data protection and information security:

 

1. Build a data-centric security strategy

Gone are the days where only computers held sensitive information and a strong firewall was enough to provide cybersecurity. With Bluetooth, the Internet of Things (IoT), and cloud computing, employees can access information from anywhere and from different mobile devices. While that has enabled greater business efficiency, it has also introduced weak points through which data breaches can occur. This can range from employees using an insecure Wi-Fi connection to accidentally downloading a file that contains a ransomware virus.

To prevent such data breaches from happening, companies will need to take a data-centric approach to their IT security. Utilizing Data Discovery and Classification (DDNC), the company can determine what kind of data they have, its value to business operations, where it is usually stored, and how it is accessed. Using an encryption system is the typical cybersecurity solution for such an approach as it ensures that data is protected at every step of the way - from migration to storage. 

 

2. Ensure multi-factor authentication where possible

A number of high-profile data breaches have resulted in the theft of user passwords and the misuse of their accounts. As a result, passwords are no longer adequate for both user authentication and data protection. Instead, organizations should consider introducing multi-factor authentication for database access, which adds several layers of protection. This can take many forms, such as sending a one-time password (OTP) via SMS or generating codes with a separate authenticator program.
 
Continuous authentication is another form of identity access management that organizations can consider as it can verify the user’s identity at various data points. As such, even when access is being granted from multiple sources, organizations can remain assured that unauthorized access will be prevented thanks to multi-factor authentication.

 

3. Reduce/Remove redundant data

Did you know that the volume of data doubles in size every two years? With the amount of data projected to reach 175 zettabytes (1 zettabyte is equal to 1 billion terabytes) in 2025, it is no surprise that organizations may often forget about redundant data in their databases. Nevertheless, for industries that deal with sensitive information such as healthcare, public services, and banks, even redundant data can be stolen and used against them.
 
Subsequently, organizations should focus on utilize information disposal software that prevents data manipulation or renders redundant data entirely unreadable. DDNC would be ideal in helping stakeholders identify what data to dispose and what to store and leverage for future use.

 

Ensuring data protection in a digital world

Data privacy and information security are two facets in which companies must spend time and resources if they want to succeed in today's digital world. The above 3 ways are just the fundamentals in maintaining a secure IT infrastructure and organizations will need to do more in order to meet the challenges of the changing cybersecurity landscape.
 
At AdNovum, we believe that it is our responsibility and duty to help our customers protect their data as best as possible. With the help of our highly experienced IT security consultants, organizations can move onto the next level of ensuring data security.